Privacy Policy

1. Who we are

This website, www.mygardenroom.ie, is operated by Barna Buildings, trading as My Garden Room ("we", "us", "our").

  • Registered/business address: [Insert registered business address]

  • CRO/business registration number (if applicable): [Insert number]

  • Contact email: info@mygardenroom.ie

For the purposes of the General Data Protection Regulation (GDPR) and the Irish Data Protection Act 2018, Barna Buildings T/A My Garden Room is the data controller for the personal data described in this policy.

If you have any questions about this policy or how we handle your personal data, please contact us at info@mygardenroom.ie.

2. What personal data we collect

We collect personal data in the following ways:

a) Information you give us directly

When you fill in a quote request, contact form, or newsletter sign-up on our website, or contact us by phone or email, we may collect:

  • Name

  • Email address

  • Phone number

  • Home/property address (where relevant to a quote)

  • Details about your project (e.g. garden room type, size, budget, timeline)

  • Any other information you choose to include in your message

We do not collect payment card details through this website — all quotes and enquiries are handled directly with our team, not through online checkout.

b) Information collected automatically

When you visit our website, we (and our analytics/advertising partners) automatically collect certain technical information via cookies and similar technologies, including:

  • IP address

  • Device and browser type

  • Pages visited, time spent on pages, and referring website

  • General location (derived from IP address)

  • Interactions with our ads (e.g. ad clicks, conversions)

See Section 4 (Cookies) below for details.

3. How we use your personal data

We use your personal data for the following purposes:

PurposeLegal basisResponding to quote requests and enquiriesContract / steps taken at your request prior to entering a contractProviding information about our garden rooms and servicesLegitimate interestSending marketing communications (e.g. offers, updates), where you have opted inConsentUnderstanding website traffic and improving user experience (analytics cookies)ConsentMeasuring and optimising advertising campaigns (e.g. Google Ads, Meta)ConsentComplying with legal and accounting obligationsLegal obligation

You are free to withdraw consent at any time (see Section 8 — Your Rights).

4. Cookies and tracking technologies

Our website uses cookies and similar technologies to operate the site and to understand and improve how it performs. This includes:

  • Strictly necessary cookies — required for the website to function (e.g. remembering cookie consent choices). These do not require consent.

  • Analytics cookies — e.g. Google Analytics (GA4), used to understand how visitors use our site (pages viewed, session duration, traffic sources).

  • Advertising/tracking cookies — e.g. Google Ads conversion tracking and Meta (Facebook/Instagram) Pixel, used to measure the effectiveness of our advertising and to show relevant ads to people who have visited our site.

You will be shown a cookie consent banner when you first visit the site, where you can accept or reject non-essential cookies, and change your preferences at any time. You can also control or delete cookies through your browser settings — see www.aboutcookies.org for guidance.

[Note: this section should be reviewed and updated to exactly match the cookie/tracking tools actually deployed on the site, and a working cookie consent/preferences tool should be in place before publishing.]

5. Who we share your data with

We may share personal data with:

  • Service providers who help us run the business and website, such as our website hosting provider, email/CRM provider, and customer communication tools.

  • Analytics and advertising platforms, namely Google (Google Analytics, Google Ads) and Meta (Facebook/Instagram), who process data on our behalf or as independent controllers under their own privacy policies.

  • Professional advisors (e.g. accountants, solicitors) where necessary.

  • Law enforcement or regulators, where required by law.

We do not sell your personal data to third parties.

Some of these providers (e.g. Google, Meta) may process data outside the European Economic Area (EEA), including in the United States. Where this happens, we rely on appropriate safeguards such as the European Commission's Standard Contractual Clauses, as provided for under those companies' own data processing terms.

6. How long we keep your data

We keep personal data only for as long as necessary for the purposes set out in this policy:

  • Quote/enquiry data: typically retained for [Insert period, e.g. 24 months] from your last contact with us, or longer if you become a customer, in order to respond to follow-up queries and for our own record-keeping.

  • Marketing consent/newsletter data: retained until you unsubscribe or withdraw consent.

  • Analytics data: retained according to the default retention settings of our analytics tools (e.g. Google Analytics), typically [Insert period, e.g. 14 months].

  • Financial/contractual records: retained for the period required by Irish tax and accounting law (generally 6 years).

7. Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. Your rights

Under GDPR, you have the right to:

  • Access the personal data we hold about you

  • Rectify inaccurate or incomplete data

  • Erase your data ("right to be forgotten"), in certain circumstances

  • Restrict or object to our processing of your data

  • Data portability — receive your data in a portable format

  • Withdraw consent at any time, where processing is based on consent (e.g. marketing, analytics/advertising cookies)

  • Lodge a complaint with the Irish Data Protection Commission (DPC) if you believe your data has been mishandled:

To exercise any of these rights, contact us at info@mygardenroom.ie.

9. Children's privacy

Our website and services are not directed at children, and we do not knowingly collect personal data from children under 16.

10. Changes to this policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The "last updated" date at the top of this page will indicate when it was last revised. We encourage you to review it periodically.

11. Contact us

If you have any questions about this privacy policy or how we handle your personal data, please contact:

Barna Buildings T/A My Garden Room Email: info@mygardenroom.ie A